You may think you understand video conferencing pretty well until someone who \r\nisnt at all familiar with it approaches you for a simple definition. When they \r\nask, What exactly is video conferencing? you could suddenly realize youre at \r\na loss for words.

\r\n

The simplest definition of how video conferencing works is simply by the \r\nintegration of video, audio and peripherals to enable two or more people to \r\ncommunicate simultaneously over some type of telecommunications lines. In other \r\nwords, you are transmitting synchronized images and verbal communications \r\nbetween two or more locations in lieu of them being in the same room. How video \r\nconferencing works is a little bit harder to explain than answering the \r\nquestion, What is video conferencing?

\r\n

Millions of people use video conferencing every day around the globe, but \r\nvery few people know just how the technical aspects of the process work. The \r\nmain ingredients of successful video conferencing are video cameras, \r\nmicrophones, appropriate computer software and computer equipment and \r\nperipherals that will integrate with the transmission lines to relay the \r\ninformation.

\r\n

The analog information recorded by the microphones and cameras is broken down \r\ninto discreet units, translating it to ones and zeros. A Codec encodes the \r\ninformation to a digital signal that can then be transmitted to a codec at the \r\nother end, which will retranslate these digital signals back into analog video \r\nimages and audio sounds.

\r\n

The theorys the same, the transmission has changed

\r\n

In the earlier days of video conferencing, T1, ATM and ISDN lines were used \r\nalmost exclusively but were really only practical for room-based video \r\nconferencing systems. These dedicated lines were expensive and only large \r\ncorporations tended to have the facilities and money to invest in this type of \r\nset-up.

\r\n

As the Internet became more a part of the everyday lives of all businesses, \r\nhowever, it changed how video conferencing was conducted. The TCP/IP connections \r\nof the Internet are much less expensive and can carry large quantities of \r\ninformation, including video packets for conferencing, relatively easily. \r\nBecause of this, video conferencing has become much more prevalent in small \r\nbusinesses and in desktop packages that can be set up with software for \r\ncomputer-to-computer networking.

\r\n

Compression makes video transmission practical

\r\n

The problem that arises when you convert analog to digital for transmission \r\nis the loss of clarity in an image. Analog signals are a continuous wave of \r\namplitudes and frequencies showing shades and ranges of color as well as depth \r\nand brightness. When you convert to digital, which is strictly 0s and 1s, you \r\nthen need to develop a grid to represent values, intensities and saturations of \r\ndifferent color values so that the image can be interpreted and reformed at the \r\nreceiving end.

\r\n

This vast amount of digital information requires huge bandwidth and means \r\nthat the time it would take to transmit video images would be impractical for \r\nmost applications. Thats where compression is crucial. When determining how \r\nvideo conferencing works, one of the most important elements is the compression \r\nratio.

\r\n

The higher the compression ratio, the more quickly the information is capable \r\nof being transmitted. In many cases, however, this also means some loss in \r\nclarity or audio/video quality. For instance, a compression ratio of 4:1 would \r\nbe terribly slow but have a fantastic picture quality. But by the time it was \r\ntransmitted, everyone at the other end would probably have left the room for a \r\ncup of coffee. Lossy compression discards unneeded or irrelevant sections of a \r\nsignal in order to transmit only the essentials, speeding up the transmission \r\ntime significantly but sometimes resulting in loss of quality.

\r\n

Compression can either be intra-frame or inter-frame for material that is \r\nrepetitive or redundant, such as that wall behind the conference participant. \r\nSince the wall remains static and never changes, this image is redundant and can \r\nbe eliminated from transmissions to an extent with proper compression. \r\nIntra-frame compression assumes the redundancy will be present in parts of a \r\nframe that are close to each other. Inter-frame compression assumes that there \r\nis redundancy over time (i.e., like that wall). Either of these can achieve a \r\nfairly high degree of accuracy and reduce the bandwidth needed for transmittal \r\nof signals.

\r\n

A newer version of compression/decompression is SightSpeed technology, \r\ndeveloped by Cornell University. SightSpeed compresses only images considered \r\nessential and eliminating what is considered filler, relying on the brain to \r\nfill in the decompression at the other end. Based on an artificial intelligence \r\nmodel, SightSpeed achieves compression of about 90:1, compared to the typical \r\n15:1 for video conferencing.

\r\n

Any video conferencing session you use will provide compression of the \r\ntransmission signal. The key is determining the balance between speed and video \r\npicture quality that is right for your needs.

\r\n

Point to point video conferencing

\r\n

Point to point video conferencing is just what it sounds like a link \r\nbetween two different points on the planet, or two different video conferencing \r\nterminals. It could be between an office in New York City and a conference room \r\nin Munich. Point to point video conferencing can easily be initiated by someone \r\non one end contacting the other end as though making a standard telephone call. \r\nThere are no special arrangements to be made other than knowing that the \r\nparticipants will be there.

\r\n

Multipoint conferencing is more complex

\r\n

Multipoint conferencing is more complicated because it has to coordinate \r\nseveral different locations simultaneously. Since you cant be in direct contact \r\nwith several places at once while they are all in contact with others, you need \r\none source that will tie them all together. In video conferencing, this is \r\ncalled a multipoint bridge or multipoint conferencing unit (MCU).

\r\n

An MCU enables multi-location video conferencing by providing a sort of \r\ncentral processing center for all of the locations through which all the \r\ninformation flows. The MCU receives all information from the various locations \r\nand then sends it out to each location. In some cases the MCU is located on a \r\nparticular PC, and in other cases it is located on a remote server (the most \r\ncommon structure, particularly for more powerful MCU networks).

\r\n

Audio is usually sent and received simultaneously in all locations with an \r\nMCU with no problem because of the relatively small bandwidth needed for \r\ntransmittal. It is broadcast in what is called full duplex mode, meaning \r\neveryone can talk and hear at the same time with no cutting off when one person \r\nor another speaks.

\r\n

Video transmission, however, can be broadcast in a number of ways with an MCU \r\ndepending upon the quality of the software and the complexity of the system. \r\nSome common types of video transmission for video conferencing include:

\r\n

\r\n
• Continuous Presence video conferencing, which allows up to four \r\n conference sites to be seen simultaneously on split screens. This is usually \r\n used if you have a small group or individuals in separate locations and will \r\n primarily be seeing close-up shots.

\r\n

• Universal Control video conferencing is controlled by the \r\n initiating conference site. The primary site determines who sees what at all \r\n other sites.

\r\n

• Voice Activated video conferencing is by far the most common type \r\n used today. The image with these systems shifts to the site that is currently \r\n activating the microphone so that you can always see whoever is speaking. \r\n However, if there is a good deal of background noise participants should mute \r\n their microphones when they arent talking in order to avoid the image jumping \r\n about needlessly.

\r\n

\r\n

Overcoming the language barrier

\r\n

Obviously, communicating through video conferencing cant be achieved unless \r\nboth ends of the conference are speaking the same language. That is, whatever \r\nis being transmitted electronically will need to be reassembled properly and \r\nheard and seen clearly at the other end. The Codec system (Coder-Decoder) is \r\nuseless if both ends arent using the same virtual language to interpret the \r\nsignals.

\r\n

The International Telecommunications Union (ITU) developed a set of standards \r\nin 1996 dubbed H.323 to outline specific guidelines for Video Conferencing \r\nstandards and protocols so that compliance and support across networks would be \r\neasier to achieve and maintain. Since then, many manufacturers and developers of \r\nvideo conferencing tools have adopted the H.323 guidelines as their own.

\r\n

Web conferencing solutions such as Click to Meet, Lotuss SameTime, and WebEx \r\nalso offer corporate solutions that are based on Internet video conferencing. \r\nThese systems have shared protocols that can be downloaded and used anywhere at \r\nany location for subscribers through the Internet. These are becoming more \r\npopular with companies who like the convenience and user-friendliness. They will \r\nno doubt become more and more refined over time, vying with and perhaps \r\nsurpassing the H.323 standards.

\r\n

Overcoming firewall issues

\r\n

There are, of course, obstacles to overcome when you take a look at how video \r\nconferencing works. After all, youre sending vast amounts of translated data \r\neither directly or through a gatekeeper system (the MCU) that is switching and \r\ntransferring information between a variety of computers. Just about any business \r\nthese days has a firewall system to provide security and protect the system from \r\npotential viruses. Trouble is, many firewalls also block the transmission of \r\ndata for video conferencing.

\r\n

Recent innovations have largely circumvented these problems by designing \r\nfirewall solutions that recognize video conferencing signaling requests and allow \r\nthe information packets to bypass the firewall or router without disabling the \r\nfirewall protection for other traffic. Even with this, however, there may be \r\noccasions when packets are dropped because of heavy traffic on the system, so \r\ninvesting in a firewall system that can handle substantial traffic is essential \r\nto quality video conferencing performance.

\r\n

How video conferencing works will certainly evolve over time and improve in \r\nthe coming years, but a basic understanding of what it is and how it works now \r\nwill help you make the best choice for you when youre ready to begin using \r\nvideo conferencing yourself.

\r\n

This article on the \”How Video Conferencing Works\” reprinted with \r\npermission.
\r\nCopyright 2004 Evaluseek Publishing.

---

\r

About the Author
\r Lori Wilkerson is a full-time freelance writer who loves her job because it \r gives her the opportunity to learn more about the world every day. Right now, \r she knows a little bit about almost everything, and a lot about\r video conferencing,\r \r video teleconferencing, and\r \r desktop video conferencing. She has two dogs who are spoiled \r and one teenager who is not. She does her video conferencing in pink bunny \r slippers.

\r

---

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Audio conference uses conference calls to conduct many types of meetings and training sessions. This is the lowest cost way to conference and is the entry point that most businesses and people will be familiar with. Audio conferencing and its equipment have been around for many decades. The techniques are tried and true, and it is the easiest conferencing method to use.

Audio conferencing uses two or more speakerphones and several dial up numbers. These numbers can be either local or toll free long distance numbers. You can also do this your own by incurring long distance charges yourself, or you can sign up for one of several audio conferencing services. These services offer several package types that handle the dial up or long distance; these services operate differently and depend on the type of package that you sign up for.

With most services, you set up a meeting for a specific time. There are either local or toll free numbers available for each person to call in on. In turn, you enter the required information to access to the meeting you have been invited to attend. Everyone involved is either on a single handset or at a table surrounding a speakerphone of some type. There are now specially designed phones just for this type of usage; the sound quality is much better than with a normal phone and speaker.

As mentioned earlier, the technology is very simple and is very easy to learn. You simply dial in and begin talking.

Security is also something that is necessary for any service today. With audio conferencing, you will need assurance that your audio conference is secure from the outside world. A pin number entry system assures that the meeting is secure, since only people you have provided with a pin number will have access to the meeting.

You can change the pin number for each meeting, which provides greater security. Each pin number can be good for just one meeting.

With international calls, language gaps can happen. Some audio conferencing companies offer translation services to meet this need, and you should research to find one that does if this is something you need. Bigger and more sophisticated audio conferencing services usually offer as part of their package.

What Services are Available?

There are many options available for those who want to sign with an audio conference provider. You can choose to have an operator help mediate your call and assist with any problems. Operators can also help with security issues. If you use a specific pin number for different calls, security is greater, but potential problems can also increase. An operator can help with these issues. Of course, an operator will cost more. If your needs are minimal, you may not need to bother with an audio conference operator.

PROS

Professional Business Presence

Easy Accessibility to Distant Clients and Employees

Secure Meeting Place

CONS

Increased Business Costs

There are many things that to consider when you are looking for an audio conferencing service. Price is one consideration, but you will want to know how long a company has been in business and how highly recommended it is. What is the company s plan in case they have a system failure, so that you are assured of being able to continue with your meeting? Do they have translators available for the languages that you will need? Most should have all of the common ones, but for less commonly used languages, can the company find someone on short notice if needed?

The choices you make about an audio conference provider can say a lot about your company and your degree of professionalism. Although a relatively small thing, your choice can go a long way towards strengthening your reputation in your field. Communication is an important component of any business, so a good plan will help ensure that you have good communications with your staff and clients.

Tomaz Mencinger is an expert of current Conference Services. More detailed information about Conference Call, Audio Conference, Video and Web Conferencing services can be found at his website.

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Have you ever struggled with trying to set up a conference call with several of your team members but with conflicting time zones? If you actually gather everyone together for the conference call your business is paying a fortune in International rates. Consider it this way, how many of you have seen the Play Station setups that have the kids talking with other members of a game all over the world. There is no charge for several individuals to all gather on their headsets and strategize on how to make the next move. Will the technology used by the gaming industry also work for business conference calls? The answer is yes - VoIP conference software is exactly what the business industry can use to connect with other employees and enjoy substantial savings. Consider these providers:

* The Gizmo Project
\r * iVocalize
\r * Claripoint Vista
\r * Vonage

The Gizmo Project has a couple of features that are great for business conference calls. Their software creates a Virtual Voice conference room within the system whenever you need it. You can use any phone in the system to access the conference calling area. Another aspect of The Gizmo is for an individual to enter their name and email into the conference call system, they will then receive a number, and access code to dial and will instantly enter the conference \”room.\”

iVocalize is cost effective and easy to use. It not only has conferencing abilities but also provides support for recording, co-browsing, and PowerPoint presentations. What is great about this software is that the \”host\” can present their project to the group while everyone is in the virtual conference room. The difference with this VoIP conference software is that the attendees need to be using their computers as opposed to their phones. The amount of people that you can have at your conference is unlimited you can have 3 or thousands.

Calripoint Vista is a great software program that allows those attending the conference call to work together in real-time. It does not take long to understand how the software works - a quick few minutes and you will be on your way to scheduling meetings. This software also requires the participants to be on their respective computers as opposed to the phone.

Vonage provides 3-way calling so this software is more appropriate for small business owners or conference calls that do not require several individuals.

Check out http://www.why-switch-to-voip.com/ for more articles on fax over voip and VOIP Systems.

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It is Sunday evening and you are preparing again to go on a business trip. Monday morning the alarm goes off at 4:00 am, you drag your body and your briefcase to your car, drive to the airport, wait in a long line, get on a plane, get off a plane, and find your way to your clients office. When you finally get home Monday night, you have spent more time traveling than meeting and you have dozens of emails and several important phone calls to return.

According to leading web conferencing service providers, the typical sales cycle can be cut two to three weeks with web conferencing. Providing a virtual conference room environment, web conferencing eliminates the need to travel, linking geographically disperse workgroups and telecommuters. The return on investment for web conferencing can be measured not only in dollars and cents, but also in personnel efficiency, knowledge distribution and increased sales opportunities.

The ability to virtually link workgroups and project teams enables real-time collaboration, a task that once required lengthy email threads or face-to-face meetings.

Web conferencing enables businesses to:

Reduce operating costs

Minimize unnecessary travel

Close sales and negotiate contracts faster

Enhance the efficiency and effectiveness of communication

Deliver clear, concise and consistent training

Encourage real-time collaboration between distant and local co-workers

Engage in greater levels of communication with clients and business partners

Since its inception, web conferencing usage has expanded to a number of business applications such as daily sales and marketing efforts, interaction with co-workers and customers, corporate presentations and training initiatives. Financial corporations use web conferencing for internal meetings, customer briefings, employee training, client consultations and investment workshops. Healthcare and pharmaceutical companies use Web conferencing for product promotion and marketing, sales presentations and demonstrations, and product training and development. Educational institutions use web conferencing for project teams and student workshops. And, government agencies rely on web conferencing for training and inter-agency communication.

Most organizations use outsourced web conferencing. Why? Because of the quickly changing technology, businesses opt not to invest in what could soon be obsolete. In addition, on a day-to-day basis, it is more cost effective to have web conferencing outsourced. Additional reasons include:

Leading edge functionality provides greater levels of security, moderator control, and participant options.

Your people can now focus on your core business, not support systems.

The external company makes the investment in new features so that your fixed costs are reduced and your overall expenditures are lowered.

With no capital expense, new technology can be implemented with minimal impact to the bottom line.

When beginning the search for a web conferencing solution, start with setting your objectives and determining the features you require. Here are a few basic questions that should be answered:

How many participants do you anticipate attending your online meetings or events?

Will the number of participants remain consistent from meeting to meeting or will the number change?

How many meetings will be conducted each week, month, quarter? Will usage fluctuate depending on the time of the year?

What type of content will be presented (Power Point slides, software applications, web-based applications, documents, or spreadsheets)?

What degree of interactivity do you require (Q&A, polling/voting, application sharing, text chatting, live video, file sharing, etc.)?

Do you want your own software or a hosted solution?

How much technical support or event management support do you require?

What is your monthly budget?

Are there any special security requirements?

Once you have determined your requirements, screen a number of vendors. Visit their web site, review live demos, and seek client testimonials. Here are few suggestions for choosing a vendor:

Select a pricing model. Determine whether you want to pay-per-use (you pay only for the time you and your attendees spend in web conferences) or pay-per-seat (you pay a flat monthly fee for a certain number of seats). Pay-per-use pricing is the better conservative choice for most companies learning to how to use web conferencing for their business. You avoid set up charges and you dont have to monitor the number of concurrent users in order to avoid overage charges. You can always start with a pay-per-use plan and switch to a pay-per-seat plan once there is a clear, long-term financial advantage.

Get the features you need. Some web conferencing solutions only support online presentations while others offer full-featured packages that include polling, chatting, application-sharing, white boarding and group web surfing. Make sure that the product meets your needs.

Check into customer support levels. Is training and ongoing support available? What hours? Is there an extra fee? Is there a telephone number available so that you can contact a support person or is only email support offered? What are their support hours? Call each vendors customer service number and see if you get a live person vs. a menu or voice mail. You dont want to be in a situation where an attendee has technical problems joining a critical meeting and not be able to contact a live person immediately.

Consider security requirements. Depending on the audience and the information being sharing, security may be a concern. Most solutions are secure enough and do not store meeting data any place except on the presenters PC. Participants only see a graphical representation of the data through a standard web browser. Some services provide pass code authorization, basic encryption, and the ability to lock and unlock the meeting.

So, the next time Sunday night comes around and you are faced with another week of travel, email trails, difficulty in scheduling training and long lead times in closing sales and negotiating contracts, do yourself a favor and look into web conferencing for your business.

About The Author

Denise Bridgens has more than 20 years experience in product marketing and product management for communications and is the founder of Argo Navis IT. Argo Navis IT is a value added reseller of Premiere Conferencing services and is their exclusive Minority Women Business Enterprise partner. Premiere Conferencing has consistently led the industry in developing the most advanced conferencing solutions, fulfilling todays business-critical communications needs and delivering the highest levels of security and reliability. Argo Navis IT is headquartered in Morristown, NJ and is opening an office in a HUB zone shortly. The company contributes 10% of profits annually to battered womens shelters. To learn more about Argo Navis IT, visit their web site at http://www.argonavisit.com

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Nobody works in complete isolation. In virtually all lines of business, contact with other people will be required in some capacity. Whether it is meeting with clients or colleagues; presenting new ideas or products; or giving or receiving training, good communication is the key to running a successful business.

However, in the modern world of commerce, business takes place twenty-four hours a day, seven days a week. Large, international organizations have sites across the globe and thanks to the Internet, even small and medium sized companies have found themselves trading on an international scale.

International markets and twenty-four hour business undoubtedly provide great opportunities, but they are not without their difficulties. Trying to arrange a seminar for a large number of delegates based in different countries, for example, can be a logistical nightmare. Diaries need to be synchronized, flights booked, accommodation sourced and meeting facilities organized. It is a major undertaking, and one that takes a lot of time, money and effort.

No Need To Travel

In this instance, the advantages of web conferencing are easy to see - nobody needs to travel anywhere. From the comfort of their own office delegates can participate in meetings and seminars without having to travel a single extra mile.

For smaller organizations, web conferencing can open up whole new markets. Where before, perhaps there was not the man-power to spare for long periods out of the office, web conferencing reduces the need for travel to allow face to face meetings. Proposals can be pitched and new business won without the need for lengthy trips away from the office.

The reduced need for travel that web conferencing brings has other advantages; staff spend less time traveling and more time at home that should make for a happier and more productive workforce; thousands of dollars spend on air fares, car hire and accommodation are saved and less time is spent sourcing flights and making hotel reservations. All these benefits, simply by reducing the need for travel with web conferencing.

Saving Your Company Time

There is no doubt that organizing a meeting takes time. Even the smallest meetings, if they involve delegates from different geographic locations, require a degree of effort. Whether it is down to the delegates themselves or if it is left to the secretary or personal assistant, someone is spending precious company time making the necessary arrangements. Flights, hotels, catering, diary management they all take time to organize time that could be spent far more productively.

Take away the need for travel, days or weeks out of the office and the requirement for overnight accommodation and suddenly organizing the meeting or seminar is not such a major task. Diaries will become much more easy to synchronize, a quick email or telephone call is all that is needed to set up a web conference. Hours of time are freed up for staff to concentrate on making money for the organization.

Saving Your Company Money

Saving money is something that every company strives to do. Nobody wants to spend more than they have to. Think for a moment how much you spend on travel. Even if you are simply driving to the other side of town, your company will be incurring costs parking tolls, dead time spent driving to and fro the meeting they all have an impact on your companys bottom line.

Imagine reducing that pile of expense claim forms at the end of the month; the chances are you could be saving a significant amount of money. No organization, large or small, can afford to waste money and with web conferencing those costs are coming down.

The advantages of web conferencing to any business are clear; you can save time, you have a more productive workforce and, most importantly of all, you can save money.

Diane Parker is a freelance writer and technology enthusiast providing valuable information including: web conferencing software, choosing a web conferencing tool and internet conferencing.

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There are many consumer products that we are allowed to try out before purchasing. We test drive cars, we try on clothing and footwear, and we can even taste small samples of food at the grocery store. So why not do the same for conference calling solutions?

Fortunately, most conference call services provide a free trial for their services. Many others provide demos. However, theres really no substitute for using a service as you would in an actual business setting.

One thing to be aware of is that many of the free trial conference calls require that you provide your credit card information when signing up for the free trial. They will not charge your card during the free conference call trial period. However, you then will need to cancel your subscription before the trial period expires or your card will be charged for the next billing cycle of the conference call service. This usually isnt a problem provided you remember to cancel the service if you dont wish to become a long-term subscriber.

Once subscribed to the free trial conference call service, you should take advantage of the opportunity. Put the conference calling service through its paces. Spend some time on the vendors Website learning about the features of the service. Then recruit some participants from your organization to help evaluate the service by taking part in a conference call.

It helps to have a checklist of the features you want to test out. If the service allows you to share applications over the Web, then make sure that the participants are set up for this. Make note of how intuitive the user interface and instructions for using the service are.

Also observe how responsive the data stream is, especially if using video as part of the conferencing service. Of course a great deal depends on the bandwidth of your connection to the Internet, but the load on the conferencing services servers will also influence responsiveness. Time of day and demand will also impact throughput.

In order to keep things manageable you should probably take on one free trial conference call evaluation at a time. It may prove helpful to setup several conference call sessions with each service to get used to the service and try out all of its features. Of course, if after the first session you realize that the service just wont work for you, then by all means, cancel your free trial and move on to the next free trial conference call evaluation.

As more businesses look to increase opportunities for collaboration with employees and partners and to better connect with prospects and customers, they will be turning to conferencing solutions. It pays to make the investment in time and effort to evaluate potential conferencing solutions. The service provider offers the free trial conference call, but its up to you to take advantage of it.

Richard R. Rojas covers the telecommunications industy and writes about business conference calls technology trends and services.

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Are you really using the power of modern technology to make your business more profitable? Sure, you are using e-mail, you have a web page and you may be reaching your clients and customers with an electronic mailing list, but are you using web and video conferencing to hold virtual meetings with your employees, customers and clients in different geographical locations? Here are six ways how web and video conferencing can help you to increase the efficiency of your enterprise.

First however, it is important to know what web and video conferencing are. Web conferencing is when two or more people meet over the Internet to share information and ideas. Web conferencing systems typically provide tools that allow participants to perform Online Collaboration by working together over the Internet, sharing applications and documents.

Some web conferencing tools include the ability to share ones desktop, allowing participants to present information, be it a PowerPoint Presentation, an Excel Spreadsheet or a Word Document with other attendees of their web conference. It is even possible for participants to remotely control other participants computers. Video conferencing allows participants to see and hear each other using head sets and web cams, and is usually included in good web conferencing system.

Now take a look at how some companies are already getting the benefits of this cutting- edge technology:

1. They are holding web meetings with prospects, customers, clients and fellow workers without having to incur any travel expenses. These face-to-face meetings are conducted using the click of a keyboard and the movement of a mouse.

2. They are demonstrating and supporting products and services without having to send people to far-flung destinations. Web conferencing can enable your staff to get behind the desk of your client and do the trouble shooting or give the training that you may be currently doing, without having to send your support staff out on expensive personal visits.

3. They are holding virtual training and classrooms for students, employees and clients. Schools and Universities in particular are using web and video conferencing to create virtual classrooms, while companies are training their employees at several locations using combined web and video conferences.

4. They are giving online web and video support to clients. Live chat boxes are great, I use them all the time, but the support you can offer when your technician can take over a clients computer and really fix the problem is much more powerful. And, when your client can see who is helping him or her, it really adds a special warm and fuzzy touch.

5. They are saving thousands of dollars in travel costs by cutting down on commuting and travel and time spent out of the office. As a result of this technology, our need to travel between offices has been greatly reduced, which has already saved us thousands of dollars, says Saul Rothschild, Information Systems Manager at Steel Encounters, Inc.

In times of rising fuel costs, web and video conferencing can really make a huge difference to a companys bottom line. Companies using web conferencing are not only able to cut down on their travel expenses, but their sales representatives, trainers and support staff also get to spend more productive time in the office and do not lose valuable hours sitting in a car or on a plane.

6. They are thinking outside the box and devising new ways to work now that they are free of geographical limitations. The companies and organizations that have adopted web and video conferencing technology are marketing products and services, conducting training and giving support as if all their employees, prospects and clients were working together under one roof. Company meetings, sales meetings, employee training, and product launches are now being conducted with a new 21st Century flair.

So, consider your own business or activity and think of how web and video conferencing could help you to work more effectively with all your constituents without having to leave your office.

Dan Richmond is CEO and Co-founder of MegaMeeting.com. His company provides Web Conferencing and Video Conferencing services for individuals, businesses and educational institutions. For more information, or for a free live demonstration of Video & Web Conferencing technology, please visit http://www.MegaMeeting.com

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Most presenters now rely on modern technological advancements such as audio-visual technology to effectively convey messages during meetings, proposals, and the like. This technology combines visual inputs with sounds to create a more interesting presentation. The utilization of the Internet for most services might just be the best way to find the kind of service you need.

There are many audio-visual provider sites that have an array of audio-visual equipment as well as downloadable software and programs. They sometimes come for free while others can be charged through credit cards or wire fund transfer.

And if you?re new to the technology, there are sites that offer tutorials. You can find web pages that include guidelines and practices on how to use various audio-visual equipment and programs. There are also tutorial software programs that you can download for free.

Tips in Finding Audio-Visual Technology Online

1. Plan your search. The best thing you can do when searching for the most suitable programs online is to plan everything first. Decide what specific services you need, where and when you need it, and how you or your company is willing to spend on it.

2. Read and comprehend. Once you?ve found several sites that can answer your needs, try comparing their packages and rates. It is important that you understand what commodities they sell so that you will be sure to get exactly what you need. Make use of toll-free numbers and other contact details on their sites for further inquiries.

3. Seek a second opinion. Even if you are very sure with your choice, it is still better to seek other opinions. Testimonials and feedbacks from past transactions can help you here. You can join an online forum and ask them if they know of other companies that can offer better rates and services than what you currently have. There are great chances that one or two people can give you good advice on your decisions.

Audio Visual provides detailed information on Audio Visual, Audio Visual Equipment, Audio Visual Rentals, Audio Visual Presentations and more. Audio Visual is affiliated with Alpha Numeric Pagers.

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Web conferencing is todays technology not tomorrows. It allows people looking to do away with commuting to the office a reality. As energy costs escalate, more and more people are searching for a way to have their employment from home.

Energy costs arent the single reason for people looking to incorporate web conferencing and other technologies. Long and tiring travel back and forth to the office de-motivates good employees and causes them to quit or find work that is closer to home. This has top companies looking for ways to retain them.

The problem with implementing this on a large scale has been that using video in combination with audio communications has been too costly for small companies and individuals. Most of the providers out there that supply video conferencing charge on a per minute basis plus a set up charge. This combined with configuration issues is just not user friendly.

However, that is changing and today there are companies that will give you all the necessary features plus extras for less than $30.00 a month and some even less.

According to the latest study forty-five million people in the United States already work from home in some capacity at least part time, and 22 million have made the switch to full time.

Online web conferencing can play a vital roll in bridging the gap of accomplishing the goal of working from home and completely cutting the apron strings of the office.

The possibilities are endless when it comes to web conferencing and creativity, when joined with a white board solution you can quickly share ideas, drawings and other presentations over the internet all while maintaining a video feed. Additionally you can record meetings or conversations for future reference.

Imagine being able to talk within the office or have a conversation with your boss without ever leaving your home or desk. Just like George Jetson talking to Mr. Spacely in the cartoon series the Jetsons, what fun.

Sales meetings can be conducted in a stimulating fresh way regardless of where the customer is located on the planet. Goods and services can be presented in a personal and professional manor without ever leaving the office or home.

The reason all of this is possible is the ever increasing availability of broadband access to people throughout the country and around the world. Furthermore small web cams that are easy to install and connect to your computer have made web conferencing an actuality.

Integrating an online web conferencing solution into your business or personal life will permit you to express greater personal vibrance to your customer, family or friends. The ability to help customers with issues can be overcome easily by just showing them what to do rather than trying to explain blindly.

Today web conferencing is permitting people to reach out to others like never before. When you combine online web conferencing, video email, and video instant messaging together, working efficiently and doing it from home is the way to go.

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Globalization is more than just a buzzword. In business terms, it means that a company can have its key officers spread across the globe. It means having a CEO in Detroit and a chief engineer in Karachi. Under those conditions, it can be very impractical to have important business meetings if it requires stepping into an airplane every time. But thanks to the technology of web conferencing, all it takes to do a meeting is to sit down in front of your computer. Web conferencing is fast becoming a key tool for todays global businessmen.

What web conferencing does is to allow several people to have a meeting over the Internet. It doesnt matter if some of the others are an ocean away, as long as everyone is connected to the conference at the same time. The fact that you can have such international gatherings without having to fly anyone anywhere translates into thousands of dollars saved in travel expenses.

Another great advantage of web conferencing is the ability to have real-time meetings on a shared screen, which means that all the participants see the same screen at the same time. So all of them are updated with the same information, ensuring that everybody is on the same page.

Web conferencing also enables real-time communication between participants, using either text chat or voice. Anything that has to be said can be relayed directly to the whole team, instead of using third parties, and any issues or problems can also be dealt with as a group.

A presenter can also use PowerPoint in web conferencing to give a slideshow to all of the participants. A presenter can also point to and highlight important items on the shared screen. Other useful functions include the ability to share and edit applications in real time, or share files, or browse the Internet as a group.

More advanced web conferencing programs even integrate video conferencing into meetings. Although voice and text chatting is fine for most communication, there is nothing quite like being able to speak to one another face-to-face. Business often requires trust and solidarity, and it helps if you can see the person you are consulting or sharing responsibility with. Video conferencing is especially useful when conducting international business negotiations.

Given all the ways that web conferencing can be used in business, you should consider implementing it at your company. You may save a great deal in costs and move your company forward in step with the rapidly-changing arena of international business. Of course, there are always some occasions when you want to meet people in the flesh and shake their hands, rather than typing them a smiley as you sit a thousand miles apart. But as business becomes more and more of a world-spanning phenomenon, web conferencing is shaping up to be the future of boardroom and international meetings.

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